It’s a big task. Keeping up with the paper flow of all that we need within the work place in this “Paperless” not so “Paperless” society. After all, Every year, Americans use more than 90 million short tons of paper and paperboard. That’s an average of 700 pounds of paper products per person each year. (Shew, that’s a lot of paper)
With all this paper being used, we thought we would offer up some simple options on keeping it organized and moving through the process and not taking over your desk:
Organize your files around retrieval. After all, the goal is to find what you need, when you need it quickly and easily.
Assign destruction dates to your files. Keep what you need for the required time frame (if one applies for the documentation). This is in your best interest, both legally and from an organization perspective. Keeping everything makes it more difficult to find what is necessary, by creating a massive overflow of information to dig through.
Move your paper—don’t let it pile up. Get documents filed away as quickly as possible. Create simple files on your desk for the information you have “in process” and for those documents you are waiting on added information, the rest create the proper filing label and put it away.
Finally, destroy documents promptly. This will keep your space clear of clutter as well as keep you compliant with your legal requirements.
We hope you find this information helpful in clearing up your space, allowing for a better workflow and finding what you need quickly. If you have questions regarding a proper document destruction services, process and policy, Document Destruction is here to help. Give us a call today.